top of page

Privacy Policy

Who We Are?


We are three churches who work together and are collectively known as the United Benefice:  St Mary’s Broughton Gifford, All Saints Great Chalfield and St Katharine’s Holt.


Our United Benefice website address is:

Privacy Notice

Your privacy is important to us at the United Benefice.  Under data protection legislation, we need to let you know how we care for your information.


The United Benefice is the Data Controller and can be contacted by via email at

Data We Collect and How We Handle It:


Church Members and Those in Contact with the Churches


Your name, contact details and other information you provide to us may be stored electronically or securely in paper form.

To enable us to provide adequate pastoral support to you and your family, the Benefice may record information which may be regarded as sensitive. This information will be stored securely, using the GDPR compliant system ChurchSuite, or in locked draws or cabinets. This information will NOT be disclosed to anyone else without your consent, except as required by Law.


Benefice Membership Database

Your name and contact details will only be entered into our Benefice membership database with your specific consent. This information is stored electronically and accessible only by authorised users.  Your contact details will be removed from our membership database once you are no longer a member of the Benefice. You have ongoing access to your own membership record via ChurchSuite in order to check its accuracy and submit amendments.


Via ChurchSuite, you may also change your preference on whether your contact details are made available to other Church members. Further details on accessing ChurchSuite are available by emailing You can ask for all or any of your details to be removed (or amended) at any time.




When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.


An anonymised string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service Privacy Policy is available here: After approval of your comment, your profile picture is visible to the public in the context of your comment.


Financial Data


Transaction Data from online donations is visible only to the treasurer, whose email address is This includes details about payments to and from you and other details of events, products or services you have purchased from us or gifts you have donated to us. This will also include information submitted by you if you are able to Gift Aid any donations.




Photos and videos that we use on our website are used with the express consent of those people in the images. If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.




If you leave a comment on our site you may opt in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.


If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.


When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.


If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.


Embedded Content


Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.


These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.


Legal Basis for Processing Your Data


Data Protection legislation allows us to process your contact details and other information you provide to support you and send relevant information. This is regarded as being in the Church’s legitimate interest.



Sharing Data

We will not share your data with third parties without your consent, except as you might reasonably expect (e.g. if you book to attend a residential conference, we may pass your name to the hotel). Visitor comments on the website may be checked through an automated spam detection service.


How Long Do We Retain Your Data?


We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.


Your Rights Under GDPR


Under Data Protection legislation, you have the right to request access to information about you that we hold.

You also have the right to:


  • object to processing of personal data that is likely to cause, or is causing, damage or distress

  • prevent processing for the purpose of direct marketing

  • object to decisions being taken by automated means

  • can request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

  • in certain circumstances, have inaccurate personal data rectified, blocked, erased or destroyed; and

  • claim compensation for damages caused by a breach of the Data Protection regulations.


    To make a request for your personal information, or for any queries relating to how your information is used and your rights to access information, please email


    If you have a concern about the way we are collecting or using your personal data, you should raise your concern with us in the first instance or directly to the Information Commissioner’s Office at


    Where We Send Data – COVERED ABOVE


    How We Protect Your Data

    We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.


    We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.


    Changes to This Privacy Notice

    We review our Data Protection Policy annually.

    bottom of page